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Your life is busy. Work/life balance is a challenge. You feel like you’re spreading yourself so thin that you’re starting to disappear.

Most of us feel that way. But not all of us. The most organized people don’t.

As NYT bestselling author and neuroscientist Daniel J. Levitinexplains, the VIP’s he’s met don’t seem scattered and frantic.

They’re calm, cool and “in the moment”, not juggling nine things and worried about being done by 7PM.

It’s not hard to figure out why: they have help — aides and assistants to take care of these things so the VIP can be “in the moment.”

Via “The Organized Mind: Thinking Straight in the Age of Information Overload“:

In the course of my work as a scientific researcher, I’ve had the chance to meet governors, cabinet members, music celebrities, and the heads of Fortune 500 companies. Their skills and accomplishments vary, but as a group, one thing is remarkably constant.

I’ve repeatedly been struck by how liberating it is for them not to have to worry about whether there is someplace else they need to be, or someone else they need to be talking to. They take their time, make eye contact, relax, and are really there with whomever they’re talking to. They don’t have to worry if there is someone more important they should be talking to at that moment because their staff — their external attentional filters — have already determined for them that this is the best way they should be using their time.

Must be nice since you and I have to multitask and cut things short to try and get everything done, stressing the whole time.

But here’s the thing: You can be like that too. And it doesn’t require a staff of 10.

So who is your assistant? You are. Then who’s the VIP? You are. (Yes, I am actively encouraging you to develop a split personality.)

With enough planning ahead of time, you can make sure you’re as calm and organized as the president of the United States.

(For more on what the most productive people do, click here.)

We just need to get a few systems in place ahead of time.